Team Binder

Once you receive your completed team registration paperwork, you are ready to put together your team binder. All official paperwork in the binder should be kept in protective sleeves. Binders must be at the field with the coach and players at all practices and games. The 1601 USYSA Registration Forms are the medical release forms needed in case of an emergency. For teams planning to attend tournaments, binders should be ordered as follows:

• Goldenrod (roster)

• Team Roster Change Forms (if any)

• Player 1601 USYSA Registration Forms and Player Proof of Age & Name — these forms should be in alphabetical order, with the 1601 on the left hand side facing the Proof of Age (e.g. birth certificate) for the same player on the right hand side. If there is a FDT for the player, that should be placed in front of the birth certificate in the same sleeve. If you have player adds or transfers, insert their 1601's and birth certificates in the appropriate place to maintain alphabetical order.

Never write on any of the “official” paperwork — goldenrod, Team Roster Change Form (for adds, transfers, releases), or passes. If there is an error, contact your league registrar.

Additional items you will probably want to keep in your binder include:

• Player & Adult Passes

• Game Cards — you must supply a game card for home games. Game cards are distributed with equipment in August and additional game cards are available from the league registrar.

• Roster Stickers — template available on CYSA-N website. You must supply one of these to put on the game card at each game. If you choose not to make these, you will need to write in your roster on the game card for every game.

Player & Adult Passes

Every player and adult registered with your team will have a pass. Referees will enforce the rule “no pass, no play, no exception,” as the pass is proof of insurance. To ready your passes for game day:

• Separate the membership card from the pass.

• If you wish, have each player and adult sign the front of their pass exactly as their name is written on the other side of the pass. Note that this signature is no longer required by CYSA-N, though there is still a place for the signature on passes.

• Laminate all player and adult passes (required by CYSA).

• Punch hole in corner of passes and put them on a ring in alphabetical order, with players and adults grouped separately. If you have adds or transfers, insert passes in the appropriate place to maintain alphabetical order.